Minutes

Greater Ossipee Area Chamber of Commerce

Executive Board

May 2, 2007

Steve called the meeting to order at 5:33 p.m. at the Exit office

Account balances are $10,000 at Citizen's Bank, $9,000 at Northway Bank, $6,000 in the money market, $8,000 in the scholarship fund, and $23,000 in the working account. Bill also recommended that when using the debit card for any account to not use the debit function as there is a $0.35 surcharge for every transaction.

Joe Costello is going in for his valve replacement on Monday. Lee said he would help with the scholarship committee applications, given that both Joe and Henry are not feeling well.

Winter carnival: Steve said we sent the last invoice and payment for snowmaking ($2,000) to Rock Maple Racing and Lori sent the deposite for next year's event. He said WOKQ and Deb Moffit did the marketing last year; he asked the board for $3,000 for the next year's advertising budget. Bill said Steve does not need the board's approval because of the amount. Charlie Smith owns land in Effingham and Ossipee on Route 25E. The board would like to approach him about his farm being the next site for the snowcross next year. Ron Plante and Anne Ward will talk with him about it, given the town gives permission to do so (both Effingham and Ossipee).

Membership committee: There are 11 new members with the production of the book; Bill asked for a list of the new members and asked if a membership packet could be put together for them.

Information booth: Bill said the chamber now has legal ownership of the building, which the town valued at $11,000. He said we need to draft a letter to the selectmen for a municipal exemption.

Bylaws: Steve said he needs help with updating the bylaws before the annual meeting. Anne said she would ask Sarah Millette for an electronic copy of the Main Street Program's bylaws.

Annual dinner: Kitty said she is working on putting together a few menus for the annual dinner which will get bid on by different venues.

Camping museum: Lee is looking for land on which to put a camping museum. He said he needs a minimum of 2 acres that would include space for parking and the museum itself. Anne said she would ask Charlie Smith. The museum would be run by a 501 c 3 organization.

Golf tournament: Ron Plante and Ted Batemen said they would be willing to be on the committee. Cider Berry and Jim Sullivan will be co-chairing the committee. Steve said John "Sez" should be contacted about the golf committee. Jonathan Rivers from Indian Mound Golf Club will also be on the committee, esp. since the tournament will be held there on Sunday, Aug. 26. There will be prizes, including a car from Miller auto as the hole-in-one prize; the chamber will sponsor the event, and the money raised will go to the scholarship fund. There will be a dinner after the tournament that will be open to anyone on the chamber.

MOTION to create a golf committee: made by Bill and seconded by Ron; motion passed unanimously;

The committee will decide who will be the chairperson, which should be filled by one of the three board members on the committee. Marketing and trophies were also discussed. There will be spots for 80 players. The starting budget was set at $1,000, decided by a vote.

$500 donation; 4 tickets from either the Barnstormers or the Arts Council (2 separate raffles for RSVP volunteers)

The board discussed whether or not to host a barbecue at the Brass Heart Inn as part of the Nashville in the Mountains, but everyone agreed it would be too difficult to organize the event due to the timing of the busy tourist season.

There was some discussion about whether or not Cyber Rentals/HomeAway/A1 Rentals should be allowed to list on our cottage rentals website. They are located in some other state, but Preferred Rentals is located in Moultonborough. Steve asked the board to think about it, and consider it for inclusion in the bylaws.

May's will be at Bearcamp Gardens, June's will be at Stonehouse Country, and July's could be for numerous members who do not have a specific location in which to host one. September's will be at Chocorua Camping Village.