Board of Directors Meeting

Wednesday, July 5, 2006
5:30PM at Exit Realty Leaders

MINUTES

CALL TO ORDER: 5:35PM

ATTENDEES: Tom Fleece, Steve Souza, Ron Plante, Joe Costello, Lee Spencer, Henry Anderson, Bill Grover and Jen Martel.

SECRETARY REPORT:
Report was reviewed by all a motion was made and seconded to accept the report as written with no changes.

TREASURERS REPORT:
New members were reviewed and Steve wants to donate his discount for new memberships to the scholarship fund. Bill suggested the need for a separate check to be written for invoicing clarity. Steve agreed and at renewal The Lazy Dog Inn will write 2 checks. We discussed Associate Memberships at length and it was determined and approved by the board that this type of membership will be at a discounted rate of $100 per additional business and that only the primary business will have voting power and will be allowed 1 vote. If the additional businesses want to pay the full membership dues then they would be entitled to full benefits. Bill made a motion that we "readopt" the Associate Membership Status @ $100/ea Associate Membership a second was made by Joe discussion was to clarify 1 Primary Membership at $200 and each additional Associate Membership thereafter at $100. Motion carried and was approved by the board.

EXECUTIVE DIR.
REPORT: Jen reviewed that we have been approved for the distribution program for the State of NH. We will be going into 8 Welcome Centers for 6 months beginning August 1st of this year and beginning May 1st of next year commencing October 31st. We are listed as a 501C6 and the cost was greater in this category therefore we decreased the number of locations to keep within our budget. Jen indicated that she had received a sign quote from Sign One regarding the roadside Chamber sign at the info booth. A discussion ensued regarding the size of the sign and Jen was asked to revisit the size and layout with Sign One. A new quote will be pending. Jen mentioned the need for the Annual Dinner discussions to begin as well as committees to be established to prepare for our annual event. As a result of these discussions the following committees and committee members have been established: Entertainment- Lee Spencer, Awards- Joe Costello, Agenda- Steve Souza, Location/Meal-Jen Martel, Scholarship Recipients-Joe and Ron. Further work to be following. Joe was asked about David Sands and where we stood with the parking lot and flags etc. Joe reported that David was fine with us fixing up the booth and grounds. We will pay David Sands in the amount of $136.18 for taxes on the info booth.. More to come from Joe on this. Jen is still working on getting out all the new member packages. Should be completed by the end of this week. Jen inquired as to when the info booth work would be completed i.e. The rails and racks reinstallation- Steve to speak with Jeff. Jen reviewed the After Hours schedule.

COMMITTEE
REPORTS: No committee reports were presented.

OLD BUSINESS: Bearcamp Garden is providing Pots of plants for the info booth. A maximum of $100 will be spent. New planters are needed. Bill and Jen will work on Beautification Application for funds to be awarded to various communities. Bill purchased a new Putter for our hole in one contest. He spent $10.00 at Wal-Mart. The green costs approx. $80 and we will look to make that purchase.

NEW BUSINESS: Steve introduced Tom Fleece of Red Barn Marketplace. Steve explained he would like to have Tom join the board and Steve motioned for the board to accept this request. The board approved Tom as a new Board member unanimously. Tom introduced himself and told a bit about his experience in business and with his current business. Steve mentioned that there would be a "special" meeting of the Board of Directors to discuss the Annual Dinner and future of the chamber. He indicated that this meeting was for "board members" only and that discussions will also be held regarding the direction the chamber wants to go in with the Executive Director Position. More to come on dates and times. Dave Dube is holding a charity fundraiser in December. Possibly it would work if he held this in conjunction with an After Hours…Steve to check with Dave on this.

OTHER BUSINESS: No other business came before the board at this meeting.

ADJOURN: Meeting adjourned at 7:15PM.